2024 AGES+ Workshop

Speakers

Presenter Deliverables

Please complete the Speaker Consent Form and Presentations when uploading your presentation. This form is required for all speakers for this event. The event will be streamed to virtual participants, but will not be recorded.

Please prepare and upload your presentation by Tuesday, May 28, 5pm MT. Note:

  • Sound and videos should be embedded (links do not often work, please save the video then embed it). 16:9 is best for your presentation.
  • Powerpoint, PDF, or Google Slides preferred. Keynote (Apple) does not always work seamlessly with streaming and is not recommended.
  • Please use the file naming convention LastName_FirstName_Day_ShortTitle.format

Presenter Notes & Best Practices

There will be a presentation laptop (i.e. not yours unless you are virtual), an advancer, and a laser pointer at the lectern. No thumb drives will be permitted due to security reasons.

Please remember to speak near the microphone so both in-person and virtual participants can hear your presentation.

For clarity to virtual participants, we would like to remind all speakers to please repeat questions so all can hear properly, and remember to please speak into the microphone at all times. Someone in the audience will share online questions if applicable.

Last minute changes will be difficult for the media team to accommodate. For example, a change in uploaded google slides may not translate as the tech team uploads them to the presentation laptop the day before. It is essential to have it local on the presentation laptop so there are less errors, this also means links in the presentation will not work. Thus the requirement to embed videos.

If you have any questions, check in with the tech team at the desk in the back on the break, lunch or morning of your talk. Please do not talk to them while they are producing another speakers presentation or when they are busy before the just before the production begins. Please give them plenty of time and try to not be last minute for the flow of the event.

Virtual Presenter Tips

A quick run through meeting is required to test all virtual presenters. We ask that all presenters please attend this meeting pre-event to test their equipment, sound and lighting to assure a smooth event flow. This will take 3 to 8 minutes per person.

During this meeting, audio/visual technical staff will help pre-trouble shoot any issues and make sure things are coming across ideally to event participants.

  • Version Control: Please have the latest version of Zoom (or other program) installed on your computer OR, if you are using FTE (federal equipment), please use the Browser Version, (not the downloaded client/application, but the browser version). Please take the extra time to update prior to the run through as programs often have required updates (especially after May 2024).
  • Audio: Please wear in-ear or wired earphones, (not just the computer please), to reduce ambient noise. This is essential.
  • Lighting: It is recommended to have light on the face (coming from in front and not the back). Blurring your background is recommended as to not be distracting.
  • Please close all other tabs and applications on your computer as they can be updating in the background and take valuable bandwidth from screen sharing, sound and presenting.
  • Please clean your lens on the video aspect of your computer.
  • Have a good internet connection. 20Mbps upload minimum is recommended, you can test your speed using www.SpeedTest.net
  • During questions, it is often helpful to repeat the question so all can hear. For virtual participants this is quite helpful.